ProductivityBears Ltd (“we,” “us,” “our”) is committed to protecting the privacy and security of your personal information. This privacy policy explains how we collect, use, and protect your personal data when you interact with our services, website, and community.

1. Information We Collect
We collect personal information from you when you:

• Register for our events and services.
• Subscribe to our marketing emails and newsletters.
• Join our WhatsApp, LinkedIn, and Meetup communities.
• Contact us via email, phone, website, or social media.
• Provide feedback or complete any forms.

The personal information we collect may include but is not limited to:

• Contact information such as name, email address, and phone number.
• Business information such as company name, position, and industry.
• Information provided during consultation calls or at networking events.
• Information obtained from publicly available sources such as websites or LinkedIn profiles.

2. How We Use Your Information
We use the information we collect for the following purposes:

• To provide and improve our services, including organising networking events, facilitating introductions and support among attendees and community members.
• To personalise your experience and provide tailored recommendations, referrals, and resources.
• To communicate with you about our services, promotions, events, and relevant updates.
• To analyse trends and preferences to enhance our offerings.
• To comply with legal obligations and protect our legal rights.

3. Data Sharing and Disclosure
We may share your personal information with third parties in the following circumstances:

• With service providers and partners who assist us in delivering our services.
• With event sponsors or collaborators for networking purposes.
• With your consent or as required by law.

4. Data Security
We take appropriate measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction.

5. Data Retention
We retain your personal information for as long as necessary to fulfil the purposes for which it was collected, as outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

6. Third-Party Links
Our website and services may contain links to third-party websites, services, or content that are not operated or controlled by us. Please note that we are not responsible for the privacy practices, content, or policies of these third parties. We encourage you to review the privacy policies of any third-party sites you visit, as their practices may differ from ours.

7. Your Rights
Under UK law, you have the right to:

• Access, update, or delete your personal information.
• Object to the processing of your personal data.
• Withdraw your consent at any time, where applicable.
• Lodge a complaint with a supervisory authority.

8. Exercising Your Rights
To exercise your rights, contact us at [email protected]. We will respond to your request in accordance with applicable law. We may need to verify your identity to process your request. We aim to respond within one month.

9. Explicit Consent for Marketing
We require your explicit consent to send you marketing communications. You can give or withdraw your consent at any time by following the unsubscribe instructions included in each communication or by contacting us directly at [email protected].

10. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to analyse trends, administer our website, track users’ movements around the site, and gather demographic information about our user base. You can control cookies through your browser settings.

11. Use of Photos and Videos
We may capture and use photos and videos of events, services, or activities for promotional, marketing, or educational purposes. By participating in our events or using our services, you consent to the use of your likeness in these materials. If you prefer not to be included in any photos or videos, please inform us prior to participation.

12. Changes to This Privacy Policy
We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on our website.

13. Contact Us
If you have any questions or concerns about our privacy practices or wish to exercise your rights, please contact us at: [email protected].

By using our services, you consent to the collection and use of your information as described in this Privacy Policy.

14. Last Updated Date
Wednesday 4th September 2024